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Select a facilitator who will conduct the meeting and ensure interaction of other roles such as process observer, timekeeper, and scribe.
Rotate a different team member in each role over time, especially that of facilitator.
At the end of each meeting, be sure to summarize and answer everyone's “Where do we go from here?”
After the meeting, follow up on any action items. Be sure to inform and update those team members not present at the meeting.